HOW TO CANCEL AN EVENT DUE TO WET WEATHER.

RAINED ON YOUR PARADE?

Unfortunately no matter how well we plan, we can’t plan the weather. When planning an outdoor event, it is important to consider the possibility of bad weather and plan for cancellations. Here are some key procedures to follow in the event of a cancellation due to bad weather:

It’s important to have a clear policy in place that outlines the circumstances under which an event will be cancelled due to bad weather. This policy should be communicated to all stakeholders, including vendors, attendees, and staff.
In the days leading up to the event, it’s important to closely monitor weather conditions and make decisions based on accurate and up-to-date information. This may involve consulting with with your client and staying informed using online weather reports.
If a decision is made to cancel the event due to bad weather, it’s important to communicate this decision to all stakeholders as soon as possible. This may include sending out a mass email, posting a notice on the event website, and/or making announcements via social media or local news outlets.
If the event is cancelled due to bad weather, it’s important to provide attendees with options for refunds or rescheduling. This may involve offering refunds for tickets or providing information on how attendees can attend the event on a different date.
In some cases, it may be possible to implement a backup plan to avoid cancelling the event altogether. This may involve moving the event to an indoor venue, rescheduling for a different date, or making adjustments to the event program to accommodate the weather.

By following these procedures, event organisers can help ensure the safety of attendees and staff and minimise the financial impact of a cancellation due to bad weather.

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